Owner and school director
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeDriving school
Organize enrolments and files, theory attendance, lesson bookings, exam slots and paperwork, vehicle maintenance and instructor rotas. A starting structure for keeping the lesson and the pass with the instructors while files, bookings and exam dates run on time.
A typical Driving school with 6 people covers 11 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 4
Functions someone does full time.
- Shared functions
- 4
Functions carried by someone who already carries others.
- To cover
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 4
- Shared functions
- 4
- To cover
- 2
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
5 more functions in the model
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In the model: Handled by the owner
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Outsourced
What a typical Driving school has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Owner and instructors
(4)
Driving instructors and theory teacher
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSocial media and online reviews
Coverage in the model: Handled by the owner
The social page is the school's marketing and is updated when a student passes; the reviews are answered by nobody.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCourses calendar, website and company offers
Coverage in the model: Still to be covered
The theory course dates are on the door and the website shows last year's prices; the companies that could send drivers are never written to.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk and files
(7)
Student files, exam applications and authority deadlines
Coverage in the model: One dedicated person
Every licence is a file with dates the authority sets, and the exam application is filed at the last day with a document missing.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk: enrolments, lesson bookings and exam scheduling
Coverage in the model: One dedicated person
Two people in shifts enrol, book the lessons on a paper agenda, schedule the exams and answer the phone, and the no-show is discovered when the car waits.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesInstalments, desk cash and collections
Coverage in the model: Handled by the owner
Payments are in instalments at the desk and the student who owes two lessons keeps booking; the bank is reconciled when the accountant asks.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesVehicles, instructor licences and school authorisation register
Coverage in the model: Handled by the owner
Vehicle inspections, insurance and dual-control certifications, the instructors' licences and the school's authorisation have dates in a drawer.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of instructors and candidate screening
Coverage in the model: Still to be covered
An instructor's notice empties a car for months, and the search runs through the other schools.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesVehicles, fuel and maintenance suppliers
Coverage in the model: Handled by the owner
The cars are serviced when they fail, and the fuel and the maintenance invoices are paid when the reminder comes.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the school
Coverage in the model: Outsourced
The school's books are outsourced and fed in batches of desk receipts, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the school, usually the owner or the front desk. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner and the instructors decide: a student ready for the exam, a lesson plan, a price or a discount, a refund, an exam application, a vehicle out of service, a hire, an answer to the licensing authority, and whatever its brief marks as reserved: payments, anything sent to the authority, any access to a student's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the driving school management software, the licensing authority portal, the booking channels, the bank, the mailbox and the folders you connect to its seat, and from what the owner and the instructors tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
