Owner and lead photographer
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeEvents and photography studio
Organize enquiries and quotes, contracts and deposits, shoot schedules, gallery delivery, supplier bookings, album orders and invoicing. A starting structure for keeping the eye, the shot and the couple with the photographers and planners while quotes, schedules and deliveries run every day.
A typical Events and photography studio with 5 people covers 11 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 3
Functions someone does full time.
- Shared functions
- 4
Functions carried by someone who already carries others.
- To cover
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 3
- Shared functions
- 4
- To cover
- 3
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
-
In the model: One dedicated person
-
In the model: One dedicated person
-
In the model: One dedicated person
DE support may be suitable
-
In the model: Handled by the owner
DE support may be suitable
-
In the model: Still to be covered
DE support may be suitable
-
In the model: Handled by the owner
DE support may be suitable
5 more functions in the model
-
In the model: Handled by the owner
DE support may be suitable
-
In the model: Still to be covered
DE support may be suitable
-
In the model: Handled by the owner
DE support may be suitable
-
In the model: Still to be covered
DE support may be suitable
-
In the model: Outsourced
What a typical Events and photography studio has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Studio
(11)
Second photographer, videographer and editor
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeRequests, quote drafts, contracts, deposits and delivery dates
Coverage in the model: One dedicated person
The quote is written at night from the last one, the deposit is chased a month before the date and the client who asks about the gallery gets a maybe.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFreelancers, second shooters, assistants and venues
Coverage in the model: Handled by the owner
Second shooters and assistants are booked by message for the season and their invoices arrive in December; the venue contact is a name on the timeline.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesUsage rights, publication consents and contracts register
Coverage in the model: Still to be covered
Usage rights and the publication consent are the paragraph nobody reads until the image is on a billboard.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesInvoicing, balances and freelancer payments
Coverage in the model: Handled by the owner
Invoices follow the delivery by two weeks, the balances are reconciled when the accountant asks and the freelancers are paid in December.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSocial media and online reviews
Coverage in the model: Handled by the owner
The social page is the studio's marketing and is updated after a good wedding; the reviews are answered by nobody.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPortfolio, website and referral follow-up
Coverage in the model: Still to be covered
The website shows the weddings of three years ago and the couples who referred a friend are never thanked.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesEquipment insurance, drone licence, studio lease and music rights register
Coverage in the model: Handled by the owner
Equipment insurance, the drone licence, the studio lease and the music rights for the videos have dates in a drawer.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of editors and assistants and candidate screening
Coverage in the model: Still to be covered
Finding an editor for the winter queue is a search through the photographers' groups, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the studio
Coverage in the model: Outsourced
The studio's books are outsourced and fed in batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeThe first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the studio, usually the owner. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner decides: a quote and its price, a date accepted, the creative direction, the images selected and delivered, a usage right granted, a refund, a second shooter booked, a hire, and whatever its brief marks as reserved: payments, anything sent to a venue or a supplier as a commitment, the publication of a client's images. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the bookings calendar, the gallery platform, the quoting templates, the messaging channels, the social pages, the bank and the folders you connect to its seat, and from what the owner and the team tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
