Owner and manager
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeGym and fitness centre
Organize renewals, inactive members, medical certificates, direct debits, class bookings, rotas and equipment checks. A starting structure for keeping the floor, the classes and the coaching with the trainers while notices, debits and registers run every week.
A typical Gym and fitness centre with 8 people covers 12 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 3
Functions someone does full time.
- Shared functions
- 5
Functions carried by someone who already carries others.
- To cover
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 3
- Shared functions
- 5
- To cover
- 3
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: Still to be covered
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
6 more functions in the model
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In the model: Still to be covered
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Outsourced
What a typical Gym and fitness centre has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Owner and trainers
(4)
Head trainer and trainers: floor, classes and coaching
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSocial media and online reviews
Coverage in the model: Handled by the owner
The social page is the gym's marketing and is updated at night; the reviews are answered by nobody.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSeason campaigns, member newsletter and corporate offers
Coverage in the model: Still to be covered
The January and September campaigns are decided the week before, and the companies that could pay memberships are never written to.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk and administration
(8)
Renewals, inactive members and medical certificates
Coverage in the model: Still to be covered
Renewals are sent when the desk has a quiet hour, the member who left is called by nobody and the certificates are chased at the entrance.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDirect debits, desk cash reconciliation and corporate invoicing
Coverage in the model: Handled by the owner
Direct debits fail and are reconciled with the bank at month end, and the corporate memberships are invoiced when the company asks.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk: welcome, class bookings and sales
Coverage in the model: One dedicated person
Two people in shifts welcome, sell the memberships, override the class app by phone and chase the certificates at the entrance, so the evening peak is a queue.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRota, trainer hours and payroll inputs
Coverage in the model: Handled by the owner
Trainers are paid per hour and per class from a sheet the head trainer keeps, and the payroll inputs are reconstructed at month end.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of trainers and desk staff and candidate screening
Coverage in the model: Still to be covered
Finding a trainer for the autumn is a search through the federation and the competitors, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesEquipment maintenance, safety checks and licence register
Coverage in the model: Handled by the owner
Equipment maintenance, the safety checks, the licence and the insurance have dates in a drawer, and the machine breaks before the visit.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesEquipment suppliers, service contracts and consumables
Coverage in the model: Handled by the owner
Service contracts for the machines renew by silence, and the consumables run out on a Saturday.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Coverage in the model: Outsourced
The books and the payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the gym, usually the owner or the head trainer. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner or a trainer decides: a training programme and its suitability, a medical certificate accepted, a price or a discount, a refund or a freeze, a supplier, the rota, an answer to a complaint about a person or an injury, and whatever its brief marks as reserved: payments, anything sent to an authority or an insurer. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the membership and access software, the class booking app, the direct debit provider, the social pages, the supplier portals and the folders you connect to its seat, and from what the owner and the trainers tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
