Owner and principal broker
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeReal estate agency
Connect property listings, portal enquiries, viewing appointments and contract paperwork. Define responsibilities across client contact, negotiations and agency administration.
A typical Real estate agency with 5 people covers 14 functions.
Up to 10 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 2
Functions someone does full time.
- Shared functions
- 8
Functions carried by someone who already carries others.
- To cover
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 2
- Shared functions
- 8
- To cover
- 3
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: Shared with other duties
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In the model: Handled by the owner
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
8 more functions in the model
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In the model: Still to be covered
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Outsourced
What a typical Real estate agency has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Agency management
(5)
Invoicing, commission collection and agency bookkeeping
Coverage in the model: Handled by the owner
Commission invoices are issued when the deed is remembered, and reminders go out from the owner's phone.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSuppliers: portals, photographers and office services
Coverage in the model: Handled by the owner
Portal subscriptions renew automatically and nobody checks which listings still pay for themselves.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOccasional hiring of agents and office staff
Coverage in the model: Still to be covered
New agents come from a rival's desk or a cousin's friend.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accounting and payroll liaison
Coverage in the model: Outsourced
The external accountant gets the agency's records at quarter end, in one envelope.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSales and lettings
(4)
Sales and lettings agent: valuations, viewings and negotiation
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeListing acquisition and owner prospecting
Coverage in the model: Shared with other duties
Every agent chases new listings between viewings, so the pipeline depends on whose week it is.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikePortal enquiry response and lead qualification
Coverage in the model: Handled by the owner
Portal enquiries that arrive in the evening are answered the next afternoon, when the buyer has moved on.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAfter-sale follow-up, reviews and referrals
Coverage in the model: Still to be covered
Happy buyers are never asked for a review, and past clients are not contacted again.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOffice administration
(3)
Viewing scheduling, confirmations and reminders
Coverage in the model: Shared with other duties
Viewings are booked by whichever agent picks up, and no-shows are discovered at the door.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOffers, contracts, deposits and compliance paperwork
Coverage in the model: Shared with other duties
The anti-money-laundering form and the energy certificate are collected after the offer, in a hurry.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesLandlord and tenant administration: renewals, deposits and maintenance requests
Coverage in the model: Handled by the owner
Lease renewals are noticed when the tenant calls, and repair requests live in the owner's chat.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesListings and marketing
(2)
Listing descriptions, photos and portal publishing
Coverage in the model: Shared with other duties
Listing descriptions are written on the phone between viewings and copied from the last one.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSocial media, newsletter and local marketing
Coverage in the model: Still to be covered
The agency page posts a sold sign twice a year.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the agency, usually the owner or the office administrator. It covers the function under that person's supervision, reports what it did, and stops whenever the supervisor says so. Valuations, viewings and negotiations stay with your agents.
What does a digital employee never decide?
Whatever its brief marks as reserved: prices, fees and discounts, contract terms, payments, anything published under the agency's name and any commitment to a buyer, owner or tenant. On those it prepares the work and asks before acting.
Where does it take its data from?
From the portal back-office, CRM, mailboxes, calendars and document folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected and contacts nobody you have not listed.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
