Coordinate appointments, hygiene recalls, patient documents and treatment estimates. Distinguish reception and administrative work from the clinical responsibilities of dentists and assistants.
A typical Dental clinic with 5 people covers 14 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
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Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
Functions someone does full time.
Functions carried by someone who already carries others.
Functions nobody does today.
Functions entrusted to an external specialist.
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureThe โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
In the model: One dedicated person
In the model: One dedicated person
In the model: One dedicated person
In the model: Handled by the owner
In the model: One dedicated person
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Outsourced
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: Handled by the owner
The estimate is decided at the chair and written up between two patients, so the patient takes home a photo of a form.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: Handled by the owner
Holiday requests live in a chat group, and the payroll consultant asks for the same attendance sheet every month.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Still to be covered
The website shows opening hours from before the pandemic, and reviews are read by everyone and answered by nobody.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Still to be covered
A hygienist's notice starts a search through colleagues' contacts, usually after the chair is already empty.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
One receptionist runs the phone, the agenda of three chairs, the till and the paperwork, so the phone rings out whenever a patient is at the desk.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Still to be covered
Six-month hygiene recalls are promised at the chair and sent by nobody, so the hygienist's chair has gaps while new patients wait three weeks.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
Consents, medical history forms and prior radiographs are chased by whoever is at the desk, and a missing consent is found in the chair.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
Insurer and financing paperwork is filled between two patients and invoices are issued at closing time, so a rejected claim is discovered at month end.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Handled by the owner
Prosthetic cases go to the lab with a phone call and come back when the technician remembers, and the patient is booked before the crown is in the drawer.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Handled by the owner
The radiation register, the device log and the privacy paperwork live in a drawer and are updated when the inspector announces a visit.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Outsourced
Receipts and invoices reach the external accountant in batches, and the payroll consultant asks for the same papers every month.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeWhat starts after the brief is complete, with every condition kept visible.
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your companySay who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees workExplore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesEach digital employee sits in a seat under a named person in the clinic, usually the owner dentist or the receptionist. It covers an administrative function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in a clinical seat, prices a treatment or talks to a patient about their care.
Anything clinical, and whatever its brief marks as reserved: estimates and payment plans, discounts and refunds, orders to the lab and suppliers, anything sent to an insurer or an authority beyond the attachments, anything about your staff and any message that mentions a treatment. On those it prepares the work and asks before acting.
From the clinic software, the agenda, the mailboxes, the insurer and supplier portals and the folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected, contacts nobody you have not listed and handles health data only within the systems you already use.
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
