President and board
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeNon-profit association
Organize members and dues, volunteer rotas, grant deadlines and reports, donor thank-yous, event registrations, the register and the minutes. A starting structure for keeping the mission and the people with the board and the volunteers while dues, reports and registrations run on time.
A typical Non-profit association with staff with 6 people covers 11 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
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- Dedicated functions
- 2
Functions someone does full time.
- Shared functions
- 7
Functions carried by someone who already carries others.
- To cover
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 2
- Shared functions
- 7
- To cover
- 1
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: Handled by the owner
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
5 more functions in the model
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In the model: Handled by the owner
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Outsourced
What a typical Non-profit association with staff has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
President and board
(1)
Projects and volunteers
(1)
Coordinator and project workers
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSecretariat and administration
(9)
Grant calls, applications, budgets and reports
Coverage in the model: Handled by the owner
Grant calls are found by chance and applied for at night, and the report is written the week of the deadline from records nobody kept.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesVolunteers: availability, paperwork, insurance and reimbursements
Coverage in the model: Shared with other duties
Volunteers are coordinated by message and their reimbursements are paid when they ask twice; the insurance list is updated at the accident.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMembers renewals, donors thank-yous and register
Coverage in the model: Shared with other duties
Members renew when reminded and the reminder goes out when the secretary has a morning; donors receive a thank-you in December.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFees, donations, expenses and bookkeeping preparation
Coverage in the model: Handled by the owner
Fees, donations and the dinner takings are matched to the bank when the accountant asks, and the expenses per grant are reconstructed at the report.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThird sector register, statute, insurance and filings calendar
Coverage in the model: Handled by the owner
The register of the third sector, the statute changes, the insurance, the privacy paperwork and the safety of the venue have dates in a binder.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesNewsletter, social pages and fundraising events
Coverage in the model: Still to be covered
The social page is updated after every event and the newsletter is quarterly when it happens; the fundraising dinner is organised in a month of evenings.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesBoard minutes, assembly convocations and paperwork
Coverage in the model: Handled by the owner
The board meets monthly and the minutes are written when the auditor asks; the assembly convocation goes out the day before the term.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesStaff contracts, grant allocations and payroll inputs
Coverage in the model: Handled by the owner
Fixed-term contracts tied to the grants, the allocations per project and the hours for the payroll consultant are the secretary's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Coverage in the model: Outsourced
The books and the payroll are outsourced and fed in batches, and the third sector regime makes every correction a call.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the association, usually the president or the coordinator. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the board and the coordinator decide: a project accepted, a grant applied for, an expense, a message to the members or the donors, a volunteer's role, a hire, an answer to a funder or an authority, and whatever its brief marks as reserved: payments, anything sent to a funder, the register of the third sector or an authority, any access to a beneficiary's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the members and donors register, the project folders, the funders' portals, the bank, the mailbox, the social pages and the folders you connect to its seat, and from what the coordinator and the president tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
