Organize permits, filings, site reports, milestones and tender files. A starting structure for keeping the professional signature with the designers while the registers, the boards and the follow-ups run around them.
A typical Engineering, architecture and surveying practice with 5 people covers 14 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
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Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
Functions someone does full time.
Functions carried by someone who already carries others.
Functions nobody does today.
Functions entrusted to an external specialist.
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureThe โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
In the model: One dedicated person
In the model: One dedicated person
In the model: Shared with other duties
In the model: One dedicated person
In the model: One dedicated person
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Outsourced
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: Still to be covered
The website shows projects from five years ago, and the studio's best work is in a folder nobody opens.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: Shared with other duties
Site supervision and safety coordination are the principal's afternoons and the surveyor's mornings, and the site reports are written on Sunday.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
One assistant answers the phone, keeps the principal's agenda, files the permits and issues the invoices, so the client who calls twice gets the voicemail.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Still to be covered
A project starts on a phone call and a fee letter copied from the last one, and the documents the permit needs are asked for one at a time.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Handled by the owner
Every project is a chain of permits and filings with dates the municipality sets, tracked in the designers' heads and paid for by the studio when missed.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Handled by the owner
Milestones live in the principal's head and the client discovers the slip when asking for the certificate.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Handled by the owner
Tenders are read at night and answered at the last minute, and a missing document is the usual way to lose.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
Fees are billed at milestones nobody tracks until the client asks for the certificate, and the reminders go out when the bank balance says so.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Handled by the owner
Invoices for calculations, geology and energy reports arrive by mail and are paid when the client pays, and a double payment is found by the accountant.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Still to be covered
A designer's notice starts a search through colleagues and the universities, and the projects slip while the seat is empty.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Outsourced
Receipts and invoices reach the accountant in batches and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeWhat starts after the brief is complete, with every condition kept visible.
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your companySay who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees workExplore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesEach digital employee sits in a seat under a named person in the studio, usually the principal or the project lead. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
Anything a registered professional signs: a design, a calculation, a permit application, a site report, a safety plan, a certification, and whatever its brief marks as reserved: fees and estimates, dates promised to a client, anything sent to a municipality, an authority or a public client. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
From the project management software, the municipal and authority portals, the procurement portals, the mailbox and the folders you connect to its seat, and from what the designers and the site managers tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
