Partners who sign
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeEngineering and architecture studio
Organize permits, filings, site reports, milestones and tender files. A starting structure for keeping the professional signature with the designers while the registers, the boards and the follow-ups run around them.
A typical Engineering, architecture and surveying practice with 25 people covers 17 functions.
Up to 11 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 8
Functions someone does full time.
- Shared functions
- 5
Functions carried by someone who already carries others.
- To cover
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 8
- Shared functions
- 5
- To cover
- 3
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
-
In the model: One dedicated person
-
In the model: One dedicated person
-
In the model: One dedicated person
-
In the model: One dedicated person
-
In the model: One dedicated person
-
In the model: One dedicated person
DE support may be suitable
11 more functions in the model
-
In the model: Shared with other duties
DE support may be suitable
-
In the model: Shared with other duties
DE support may be suitable
-
In the model: One dedicated person
DE support may be suitable
-
In the model: One dedicated person
DE support may be suitable
-
In the model: Shared with other duties
DE support may be suitable
-
In the model: Still to be covered
DE support may be suitable
-
In the model: Still to be covered
DE support may be suitable
-
In the model: Shared with other duties
DE support may be suitable
-
In the model: Shared with other duties
DE support may be suitable
-
In the model: Still to be covered
DE support may be suitable
-
In the model: Outsourced
What a typical Engineering, architecture and surveying practice has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Partners and studio direction
(2)
Portfolio, website and project stories
Coverage in the model: Still to be covered
The website shows projects from five years ago, and the references the tenders need are rebuilt for every bid.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDesign, structures and building services
(2)
Project leads: scope, milestones and client relationship
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeDesigners and engineers: design, calculations and permit files
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSites, safety and surveys
(2)
Site managers: site supervision and safety coordination
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSurveys, cadastral and land registry filings
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeFront office and clients
(2)
Front office, phone and the partners' agendas
Coverage in the model: One dedicated person
One front office routes the calls of sixty projects and the agendas of two partners and three leads, and the client who calls twice gets the voicemail.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClient engagement, fee letter and project opening
Coverage in the model: Still to be covered
A project opens on a fee letter copied from the last one, and the documents the permit needs are asked for one at a time.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration and tenders
(9)
Permits, filings and certifications register
Coverage in the model: Shared with other duties
Sixty projects carry sixty permit chains kept in the leads' spreadsheets, and the partners learn of a missed integration term from the client.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesProject tracking, milestones and status reports
Coverage in the model: Shared with other duties
The board is in each lead's head; milestones slip quietly and the portfolio view is rebuilt for every partners' meeting.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTenders, public procurement and bid files
Coverage in the model: One dedicated person
The tender desk reads forty notices a week and the partners decide at night; a formal exclusion for a missing document happens every year.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMilestone billing and collections
Coverage in the model: One dedicated person
Milestone invoices are prepared from what the leads remember, and the overdue list is a surprise at the quarter.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSubcontractor and supplier invoices and payment packs
Coverage in the model: Shared with other duties
Subcontractor invoices for calculations, geology and reports are paid when the client pays, and the double payment is found by the accountant.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of engineers and designers and candidate screening
Coverage in the model: Shared with other duties
Hiring engineers is a permanent search through the universities and the leads' contacts, and the projects slip while the seats are empty.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPeople administration, contracts and payroll handoff
Coverage in the model: Shared with other duties
Twenty-five contracts, the safety training certificates and the hours for the payroll consultant are administration's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Coverage in the model: Still to be covered
The partners decide on margin per project from spreadsheets that never agree with the invoices.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the studio
Coverage in the model: Outsourced
The studio's books are outsourced and fed in monthly batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeThe first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the studio, usually the principal or the project lead. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything a registered professional signs: a design, a calculation, a permit application, a site report, a safety plan, a certification, and whatever its brief marks as reserved: fees and estimates, dates promised to a client, anything sent to a municipality, an authority or a public client. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the project management software, the municipal and authority portals, the procurement portals, the mailbox and the folders you connect to its seat, and from what the designers and the site managers tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
