Owner and plant lead
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeManufacturing company
Connect production planning, quality checks, supplier follow-up and shipping documents. Clarify responsibilities between the shop floor, purchasing, customer service and administration.
A typical Small manufacturing workshop with 8 people covers 12 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
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- Dedicated functions
- 3
Functions someone does full time.
- Shared functions
- 6
Functions carried by someone who already carries others.
- To cover
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 3
- Shared functions
- 6
- To cover
- 2
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
6 more functions in the model
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Outsourced
What a typical Small manufacturing workshop has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Owner
(1)
Production
(1)
Machinists: lathes, mills, press and deburring
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeOffice and administration
(10)
Office: orders, production sheet, delivery notes and certificates
Coverage in the model: One dedicated person
The production sheet is rebuilt every morning around the urgent batch, delivery notes are handwritten and the certificate is written when the customer asks.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesQuote requests, quote packs from material prices and follow-up
Coverage in the model: Handled by the owner
Quotes are written at night from the material prices of last month, and the ones that get no answer are the parts a competitor made.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMaterial and tools reorders and supplier follow-up
Coverage in the model: Handled by the owner
Material and tools are bought when the shelf is empty, and the late bar stock is the late batch.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDelivery notes to invoices and collections
Coverage in the model: Handled by the owner
Handwritten delivery notes are typed into the invoice a week later, the customer pays at ninety days and disputes the extra.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Coverage in the model: Handled by the owner
Supplier invoices for material, tools and the machines arrive on three channels and are paid when the reminder comes.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMachine maintenance, safety, waste registers and training
Coverage in the model: Handled by the owner
Machine maintenance, the safety checks, the waste registers and the training have dates in a drawer, and the inspector reads them first.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPeople administration, contracts and payroll handoff
Coverage in the model: Handled by the owner
Eight contracts, the safety training certificates and the hours for the payroll consultant are the owner's Sunday.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of machinists and apprentices and candidate screening
Coverage in the model: Still to be covered
Finding a machinist is a search through the wholesaler and the schools, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWebsite, capabilities sheet and customer updates
Coverage in the model: Still to be covered
The website shows the machines of ten years ago and the customers learn of the new capacity when the owner visits.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Coverage in the model: Outsourced
The books and the payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the company, usually the owner. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner decides: a quote and its price, a delivery date promised, a material or a tool bought, a part accepted or rejected, a safety measure, a hire, an answer to a complaint, and whatever its brief marks as reserved: payments, anything sent to an authority or a customer about money. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the order book, the production sheet, the quoting software, the supplier portals, the bank, the mailbox and the folders you connect to its seat, and from what the owner and the machinists tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
