Managing director
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeManufacturing company
Connect production planning, quality checks, supplier follow-up and shipping documents. Clarify responsibilities between the shop floor, purchasing, customer service and administration.
A typical Manufacturing SME with 100 people covers 24 functions.
Up to 13 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 18
Functions someone does full time.
- Shared functions
- 3
Functions carried by someone who already carries others.
- To cover
- 3
Functions nobody does today.
- Outsourced
- 0
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 18
- Shared functions
- 3
- To cover
- 3
- Outsourced
- 0
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
18 more functions in the model
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
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In the model: Still to be covered
DE support may be suitable
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
What a typical Manufacturing SME has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Management and administration
(5)
Finance manager and accounting clerks
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCustomer invoicing, electronic invoicing and collections
Coverage in the model: One dedicated person
Invoices leave within the week, but receipts are matched at month end and the overdue list reaches sales when the customer is already 60 days late.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoice intake, three-way matching and payment runs
Coverage in the model: One dedicated person
Supplier invoices are matched at month end, so the Friday payment run pays what nobody has checked and misses the early-payment discounts.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesManagement reporting: margins per product family, equipment effectiveness and cash
Coverage in the model: Still to be covered
The margin per product family is estimated from standard costs nobody updated, and equipment effectiveness is guessed from the scrap sheets.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesProduction
(2)
Plant manager: production planning and shift scheduling
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeProduction operators and shift supervisors
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeMaintenance and quality
(4)
Maintenance technicians
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeMaintenance planning, calibration register and service contracts
Coverage in the model: Shared with other duties
The maintenance plan is the technicians' memory, and the gauge calibration dates hang on the quality wall.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesQuality manager and inspectors
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeISO 9001 registers: non-conformities, corrective actions, evidence and supplier ratings
Coverage in the model: Shared with other duties
The ISO 9001 system exists on paper and is rebuilt the month before each audit by an inspector who also measures.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPurchasing, warehouse and logistics
(4)
Purchasing manager and buyers
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSupplier expediting and open purchase order register
Coverage in the model: Still to be covered
Delivery dates are chased by the buyer by phone, and a late casting is discovered when the line stops.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWarehouse, goods receipt, stock and internal logistics
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeShipping, transport booking, delivery and export documents
Coverage in the model: One dedicated person
Transport documents are typed twice and the export paperwork for a new country is learned on the day of the truck.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSales and customer service
(4)
Sales manager and sales representatives
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeQuotations, order entry and order confirmations
Coverage in the model: One dedicated person
Quotations are built in a spreadsheet from the last similar job and priced in a corridor conversation.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCustomer service: order status, deliveries and complaints intake
Coverage in the model: One dedicated person
Order status calls reach the representatives' mobiles, and a complaint lands on whoever answered.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMarketing: website, catalogue, newsletter and trade fairs
Coverage in the model: One dedicated person
The product catalogue is two years behind the technical office, and the trade fair stand is organised the month before.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTechnical office
(1)
Technical office: design, bills of materials, routings and industrialisation
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikePeople and safety
(4)
HR manager
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeHR administration: contracts, employee files and payroll handoff
Coverage in the model: One dedicated person
The payroll consultant asks every month for the same attendance sheets, and the employee files are complete only for the people hired this year.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHealth and safety: training deadlines, medical checks and protective equipment registers
Coverage in the model: Shared with other duties
Safety training expiries, medical checks and protective equipment issues live in three spreadsheets kept by three people.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of operators, technicians and office staff
Coverage in the model: Still to be covered
A vacancy for a skilled operator stays open for months while the shift supervisors ask around.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named manager: the quality manager, the purchasing manager, the sales manager, the finance manager or the HR manager. It covers an office function under that person's supervision, reports what it did, and stops whenever the supervisor says so. Nothing on the production floor, in maintenance, in inspection or in design is a digital employee's seat.
What does a digital employee never decide?
Whatever its brief marks as reserved: prices and payment terms, purchases and payments, quality dispositions, hiring and personnel decisions, safety exemptions and any commitment to a customer, a supplier or an auditor. On those it prepares the work and asks before acting.
Where does it take its data from?
From the ERP, the electronic invoicing hub, the shift sheets, the registers, the mailboxes, the calendars and the folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected and contacts nobody you have not listed.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
