Organize maintenance requests, building accounts, fee collection, assemblies and inspection calendars. A starting structure for keeping the mandate and the decisions with the administrator while tickets, statements and convocations run on time.
A typical Condominium management practice with 5 people covers 12 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
Functions someone does full time.
Functions carried by someone who already carries others.
Functions nobody does today.
Functions entrusted to an external specialist.
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureThe โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
In the model: One dedicated person
In the model: One dedicated person
In the model: One dedicated person
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Shared with other duties
In the model: Handled by the owner
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Handled by the owner
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Outsourced
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
Two clerks keep sixty budgets and sixty statements, and the year-end sprint is spent reconciling supplier invoices against mandates that live in the minutes.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
The instalments are collected from the same owners who always pay late, and the reminder goes out when the building account cannot pay the boiler.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Handled by the owner
Supplier invoices are checked against a mandate that lives in the minutes, and the payment pack per building is the administrator's Sunday.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Handled by the owner
Fire safety, lift inspections, boiler certificates, insurance and the tax filings of sixty buildings have dates the administrator keeps in a diary.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Still to be covered
A clerk's notice during the statement season is a crisis, and the applications that arrive get no answer.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Outsourced
The practice's own books are outsourced and fed in batches while sixty building statements take the clerks' time.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: Shared with other duties
Leaks, lifts and lights arrive by phone, chat and mail and are dispatched by whoever picks them up, so the plumber gets two calls and the owner none.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: Handled by the owner
Convocations go out by registered mail the day before the legal term and the minutes are written at midnight after the assembly.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
One desk takes the calls of sixty buildings about leaks, lifts and the neighbour's dog, and the owner who asks about a statement waits for the evening.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Still to be covered
Taking over a building means chasing the previous administrator for the documents for months while the owners wait for the first statement.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWhat starts after the brief is complete, with every condition kept visible.
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your companySay who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees workExplore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesEach digital employee sits in a seat under a named person in the practice, usually the administrator or the senior accounts clerk. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
Anything the administrator signs or decides: a budget and its allocation, a statement, a supplier mandate, a legal action on arrears, an answer to an assembly, and whatever its brief marks as reserved: payments, fees, anything sent to an owner about money owed, anything sent to a court or an authority. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
From the condominium management software, the building bank accounts you connect, the supplier and owner mailboxes, the maintenance ticket channel and the folders you connect to its seat, and from what the administrators tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
