Notary
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeNotary practice
Organize party identification, document collection, deed checklists, filings, tax remittances and fee statements. A starting structure for keeping the deed, the advice and the signature with the notary while the checklists, the registers and the remittances run on time.
A typical Notary practice with 5 people covers 9 functions.
Up to 7 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 4
Functions someone does full time.
- Shared functions
- 2
Functions carried by someone who already carries others.
- To cover
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 4
- Shared functions
- 2
- To cover
- 2
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
-
In the model: One dedicated person
-
In the model: One dedicated person
DE support may be suitable
-
In the model: One dedicated person
DE support may be suitable
-
In the model: One dedicated person
DE support may be suitable
-
In the model: Still to be covered
DE support may be suitable
-
In the model: Handled by the owner
DE support may be suitable
3 more functions in the model
-
In the model: Handled by the owner
DE support may be suitable
-
In the model: Still to be covered
DE support may be suitable
-
In the model: Outsourced
What a typical Notary practice has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Notary
(1)
Deed preparation
(1)
Deed clerks: searches, drafts and pre-signing checks
Coverage in the model: One dedicated person
Two clerks run the searches, draft the deeds and check the files for eight signings a week, and the missing document is found the evening before.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront office and client documents
(2)
Front desk, signings agenda and party reception
Coverage in the model: One dedicated person
One desk schedules eight signings a week, answers the parties, the banks and the agencies and welcomes them, so the phone rings out on signing days.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesParty identification, anti-money-laundering checks and document collection
Coverage in the model: Still to be covered
Documents arrive by mail, certified mail, courier and in person, and the desk chases the parties and the banks until the day before the signing.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration, taxes and registers
(5)
Deed taxes collection, remittance and fee statements
Coverage in the model: One dedicated person
Fees are invoiced per deed and the taxes collected are remitted in batches reconciled at month end, with the difference found at the inspection.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFilings, remittances and registers calendar
Coverage in the model: Handled by the owner
The filings and the remittances after each signing have terms the law sets and the state enforces, kept in the clerks' heads and a shared sheet.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPractice suppliers, software, archive and insurance
Coverage in the model: Handled by the owner
The practice software, the registry access contracts, the archive storage and the insurance renew by silence and are read when the invoice arrives.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of deed clerks and candidate screening
Coverage in the model: Still to be covered
A clerk's notice with eight signings a week is a crisis, and the search runs through colleagues.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Coverage in the model: Outsourced
The practice's own books and payroll are outsourced and fed in batches while the clerks prepare the deeds.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeThe first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the practice, usually the notary or the senior deed clerk. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the notary is responsible for: a deed, a will, a company act, the identification of a party, the advice given at the signing, the taxes collected and remitted, and whatever its brief marks as reserved: fees, anything sent to a registry or an authority, any document that leaves the practice. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the notarial practice software, the land and company registry portals, the certified mailbox, the document folders you connect to its seat, and from what the notary and the deed clerks tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
