Organize shift drafts, timesheets, public body invoicing, tenders, accreditation registers and volunteers. A starting structure for keeping care and every act with a person served with the coordinators while shifts, reports and files run on time.
A typical Social cooperative with 120 people covers 16 functions.
Up to 11 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
Functions someone does full time.
Functions carried by someone who already carries others.
Functions nobody does today.
Functions entrusted to an external specialist.
Start with the model and change only what differs in your company. One person can cover several functions.
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureThe โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
In the model: One dedicated person
In the model: One dedicated person
In the model: One dedicated person
In the model: One dedicated person
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Outsourced
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
Shifts for a hundred people across eight sites are rebuilt daily for absences, the cover chain is a phone tree and the timesheets come from an app and paper.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
Timesheets are retyped for the invoice to the municipality and again for the payroll consultant, and the monthly report the payment depends on is late.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
Supplier invoices for eight sites, the fleet and the supplies arrive on three channels and are checked by whoever received the goods.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
Eight sites and a fleet of vans have checklists on paper, and the broken boiler at a community is discovered by the operators on the night shift.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
Families and the social workers of three municipalities call six coordinators' mobiles, so nothing is logged and everything is urgent.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
One person writes the newsletter, the project reports and the social pages for eight services, and the donors hear from the cooperative twice a year.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
The controller rebuilds the pack on hours, cost per service and cash from the software, the timesheets and the bank, and the three never agree.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Outsourced
The books and the payroll of a hundred and twenty people are outsourced and fed in monthly batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
The tender office answers twenty notices a year and the evidence register is rebuilt for every bid; a formal exclusion happens every year.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
The accreditation requirements of eight sites, the qualifications and training hours of a hundred people and the fleet inspections have dates in a shared sheet.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
Hiring is continuous and the onboarding paperwork lags the start by weeks; the payroll inputs for a hundred and twenty people are reconciled at month end.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
Hiring is continuous across eight sites and the applications from the platforms are answered when the people office has a day.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWhat starts after the brief is complete, with every condition kept visible.
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your companySay who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees workExplore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesEach digital employee sits in a seat under a named person in the cooperative, usually the president, the general coordinator or the administration manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
Anything the board and the coordinators decide: the care of a person, a shift change that touches a person, a hire, a contract with a public body, an answer to a family or an authority, a tender bid and its price, and whatever its brief marks as reserved: payments, anything sent to a public body, any access to a person's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
From the service management software, the timesheets, the procurement portals, the public bodies' portals, the bank, the mailbox and the folders you connect to its seat, and from what the coordinators and administration tell it. Personal files of the people served are read only where the seat is authorised and never by a digital employee on its own. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
