President and board
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSocial cooperative
Organize shift drafts, timesheets, public body invoicing, tenders, accreditation registers and volunteers. A starting structure for keeping care and every act with a person served with the coordinators while shifts, reports and files run on time.
A typical Social cooperative with 40 people covers 13 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
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- Dedicated functions
- 5
Functions someone does full time.
- Shared functions
- 6
Functions carried by someone who already carries others.
- To cover
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
- Dedicated functions
- 5
- Shared functions
- 6
- To cover
- 1
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
7 more functions in the model
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Outsourced
What a typical Social cooperative has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Presidency and board
(1)
Services: coordinators and operators
(3)
Service coordinators
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeOperators, educators and care workers
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeShift planning drafts, cover chain and timesheets collection
Coverage in the model: Shared with other duties
Shifts are rebuilt on spreadsheets every time an operator is sick, the cover is found by phone in the evening and the timesheets are retyped three times.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration, tenders and invoicing
(7)
Invoicing to the public bodies and monthly service reports
Coverage in the model: One dedicated person
Timesheets are retyped for the invoice to the municipality and again for the payroll consultant, and the monthly report the payment depends on is late.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTenders, public procurement and bid files
Coverage in the model: Shared with other duties
Tenders are the cooperative's survival and are read at night by the president; a missing document is the usual way to lose a ten-year service.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAccreditation, qualifications, training hours and safety register
Coverage in the model: Shared with other duties
The accreditation requirements, the operators' qualifications and training hours and the safety checks of the centre and the vans have dates in binders.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Coverage in the model: Shared with other duties
Supplier invoices for the centre, the vans and the supplies arrive on three channels and are paid when the reminder comes.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk: families, public bodies and the coordinators' agendas
Coverage in the model: Shared with other duties
Families call the coordinator's mobile and the public bodies' social workers call the president, so nothing is logged and everything is urgent.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCommunity newsletter, donors and volunteers
Coverage in the model: Still to be covered
Donors, volunteers and families receive a newsletter when someone has a month, and the social project reports go out late.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Coverage in the model: Outsourced
The cooperative's books and payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikePeople and training
(2)
People administration: contracts, onboarding, training and payroll handoff
Coverage in the model: One dedicated person
Forty contracts, the onboarding paperwork done the week the operator starts, the training hours and the payroll inputs are administration's last week.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of operators and educators and candidate screening
Coverage in the model: Shared with other duties
Hiring operators is a permanent search through the training schools and the platforms, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the cooperative, usually the president, the general coordinator or the administration manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the board and the coordinators decide: the care of a person, a shift change that touches a person, a hire, a contract with a public body, an answer to a family or an authority, a tender bid and its price, and whatever its brief marks as reserved: payments, anything sent to a public body, any access to a person's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the service management software, the timesheets, the procurement portals, the public bodies' portals, the bank, the mailbox and the folders you connect to its seat, and from what the coordinators and administration tell it. Personal files of the people served are read only where the seat is authorised and never by a digital employee on its own. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
