Director
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeResidential care home
Organize admissions and waiting lists, family updates, shift rotas and covers, care plan deadlines, medication registers, invoicing and inspection files. A starting structure for keeping the care, the hand held and the family conversation with the nurses and carers while rotas, registers and files run every day.
A typical Residential care home for older people with 110 people covers 18 functions.
Up to 11 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 15
Functions someone does full time.
- Shared functions
- 1
Functions carried by someone who already carries others.
- To cover
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 15
- Shared functions
- 1
- To cover
- 1
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
12 more functions in the model
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Outsourced
What a typical Residential care home for older people has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Direction
(1)
Care: nursing, care workers and therapies
(3)
Head of nursing and nurses
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCare workers on three shifts
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikePhysiotherapists and animators
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeKitchen, housekeeping and maintenance
(2)
Kitchen, special diets and food safety
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeHousekeeping, laundry and maintenance
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeAdministration, admissions and quality
(9)
Admissions, waiting list and family contracts
Coverage in the model: One dedicated person
Admissions come from a spreadsheet and the hospital discharges on a Friday afternoon, and the family contract is signed the week after the resident arrived.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHealth authority reports, invoicing and family fees
Coverage in the model: One dedicated person
The authority pays a daily rate against records, ratios and reports prepared from three systems at month end, and the families' fees are chased by the director.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAccreditation, qualifications, building safety and audits register
Coverage in the model: One dedicated person
The accreditation requirements, the qualifications of a hundred people, the safety of the building and the food safety have dates in a shared sheet.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplies orders, medical consumables and service contracts
Coverage in the model: One dedicated person
Supplies for a hundred and twenty residents are ordered when the store is empty, and the service contracts for the lifts and the devices renew by silence.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Coverage in the model: One dedicated person
Supplier invoices for food, consumables, devices and the building arrive on three channels and are checked by whoever received the goods.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesReception: families, visitors and the nurses' station calls
Coverage in the model: One dedicated person
Families call the nurses' station and visitors arrive unannounced, so nothing is logged and the nurse leaves the wing to answer.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFamily newsletter, website and open days
Coverage in the model: Still to be covered
Families hear from the home when something happens, the website shows the old rooms and the waiting list fills by word of mouth.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Coverage in the model: Shared with other duties
The director reads beds, ratios, cost per resident and cash from the software, the badges and the bank, and the three never agree.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Coverage in the model: Outsourced
The books and the payroll of a hundred and ten people are outsourced and fed in monthly batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikePeople office and scheduling
(3)
Shift scheduling drafts, cover chain and timesheets
Coverage in the model: One dedicated person
Shifts for seventy care staff are rebuilt daily with a phone tree at six, and the timesheets are reconciled for the authority and again for the payroll.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPeople office: contracts, onboarding, training and payroll handoff
Coverage in the model: One dedicated person
Hiring is continuous and the onboarding paperwork lags the start by weeks; the payroll inputs for a hundred and ten people are reconciled at month end.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of care workers and nurses and candidate screening
Coverage in the model: One dedicated person
Hiring care workers is continuous and the applications from the platforms are answered when the people office has a day.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the home, usually the director, the head of nursing or the administration manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the director and the clinicians decide: the care of a resident, a medication, an admission, a shift change that touches a resident, a hire, an answer to a family or the health authority, the answer to an inspection, and whatever its brief marks as reserved: payments, anything sent to the health authority, an insurer or a public body, any access to a resident's record. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the care management software, the shift scheduling and timesheets, the health authority portals, the bank, the supplier mailbox and the folders you connect to its seat, and from what the head of nursing and administration tell it. Residents' records are read only where the seat is authorised and never by a digital employee on its own. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
