Dealer principal
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCar dealership
Organize leads and test drives, quotes and financing files, registration paperwork, workshop bookings, parts orders, recalls and manufacturer reports. A starting structure for keeping the deal, the trade-in and the repair with the sales and workshop teams while files, bookings and reports run every day.
A typical Car dealership with sales, service and parts with 30 people covers 16 functions.
Up to 10 functions are eligible for Digital Employee support, under a personโs supervision.
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Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 8
Functions someone does full time.
- Shared functions
- 7
Functions carried by someone who already carries others.
- To cover
- 0
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 8
- Shared functions
- 7
- To cover
- 0
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
10 more functions in the model
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Outsourced
What a typical Car dealership with sales, service and parts has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Dealer principal
(1)
Sales and used cars
(4)
Sales manager and sales consultants
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeWebsite leads, test drive bookings and follow-up
Coverage in the model: Shared with other duties
Every lead from the website is answered when a consultant is free, test drives are booked on a whiteboard and the lead that got no answer bought elsewhere.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesUsed cars: appraisal, preparation and listings
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeLocal marketing, reviews and customer events
Coverage in the model: One dedicated person
One person runs the local campaigns, the events and the social pages for the manufacturer's calendar, and the reviews are answered by nobody.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesService and parts
(3)
Service manager, advisor and technicians
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeParts manager and counter: orders, stock and returns
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeService bookings, reminders and customer status updates
Coverage in the model: One dedicated person
The workshop is booked by phone, the service reminders go out when the advisor has a quiet hour and the customer whose car waits for a part calls twice.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration and customer relations
(8)
Warranty claims and manufacturer files
Coverage in the model: Shared with other duties
Warranty claims are submitted late and rejected for a missing photo, and the manufacturer's bonus conditions have deadlines in binders.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRegistration files, finance files and invoicing
Coverage in the model: One dedicated person
Registration and finance files are prepared from what the consultant remembers, and the finance company rejects the file for a missing document.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesManufacturer bonus conditions, standards, licences and audits register
Coverage in the model: Shared with other duties
The manufacturer's bonus conditions, the standards audits, the workshop licences and the equipment inspections have deadlines in binders.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Coverage in the model: Shared with other duties
Supplier and parts invoices arrive on three channels and are checked by whoever received the goods.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPeople administration, contracts and payroll handoff
Coverage in the model: Shared with other duties
Thirty contracts, the technicians' certifications and the hours for the payroll consultant are administration's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of technicians and sales consultants and candidate screening
Coverage in the model: Shared with other duties
Hiring technicians is a permanent search through the schools and the competitors, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Coverage in the model: Shared with other duties
The principal reads the daily numbers from the system, the manufacturer's portal and a spreadsheet, and the three never agree.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Coverage in the model: Outsourced
The books and the payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the dealership, usually the dealer principal, the sales manager or the service manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the managers decide: a price, a discount or a trade-in value, a finance proposal, a repair authorised, a warranty claim, a part ordered outside the routine, a hire, an answer to a complaint, and whatever its brief marks as reserved: payments, anything sent to the manufacturer, a finance company or an authority. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the dealer management system, the manufacturer portals, the finance companies' portals, the booking channels, the bank, the mailbox and the folders you connect to its seat, and from what the managers tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
