Managing partner
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeLaw firm
Keep client intake, matter documents, deadlines and billing connected. Define who handles legal work and who supports the day-to-day coordination and administration of the firm.
A typical Law firm with 25 people covers 15 functions.
Up to 10 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- Dedicated functions
- 8
Functions someone does full time.
- Shared functions
- 5
Functions carried by someone who already carries others.
- To cover
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 8
- Shared functions
- 5
- To cover
- 1
- Outsourced
- 1
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
9 more functions in the model
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In the model: Shared with other duties
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In the model: One dedicated person
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
DE support may be suitable
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In the model: Shared with other duties
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: Outsourced
What a typical Law firm has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Partners and firm management
(1)
Legal practice
(2)
Practice partners: corporate and litigation leads
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeAssociates and trainees
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSecretariat, diary and intake
(3)
Court diary, procedural terms and filing deadlines
Coverage in the model: One dedicated person
The diary is kept from the portals, the certified mailbox and the lawyers' memory, and a term found late is a liability with the firm's name on it.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClient intake, conflict checks and engagement letters
Coverage in the model: Shared with other duties
The conflict check lives in a spreadsheet and the engagement letter is written from the last one, so a matter starts before the firm knows it can take it.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSecretariat, reception and lawyers' agendas
Coverage in the model: One dedicated person
Three secretaries route the calls of two hundred matters and the agendas of twelve lawyers, and the request that arrives by chat has no owner.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration and billing
(7)
Time capture, billing and collections
Coverage in the model: One dedicated person
Hours are captured late and billed later; the office manager chases the timesheets at month end and the clients at quarter end.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesParalegal: document triage, research notes and compliance checklists
Coverage in the model: One dedicated person
Documents arrive on the certified mailbox, by courier and on the portals and are filed by whoever opens them; the checklists are done at the audit.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHR administration, trainee contracts and payroll handoff
Coverage in the model: Shared with other duties
Twenty-five contracts, the trainees' registrations and the hours for the payroll consultant are the office manager's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of associates and trainees and candidate screening
Coverage in the model: Shared with other duties
Hiring associates is a permanent search through the partners' contacts and the trainees are found through the universities when a term starts.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFirm suppliers, IT, databases and insurance
Coverage in the model: Shared with other duties
Databases, IT contracts, the professional insurance and the office lease renew by silence and are read when the invoice arrives.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWeekly cash, hours and pipeline pack
Coverage in the model: Still to be covered
The partners decide on hours and cash from three spreadsheets that never agree, and the pipeline of new matters lives in their heads.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Coverage in the model: Outsourced
The firm's own books and payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeBusiness development
(2)
Events, referrals and client development
Coverage in the model: Shared with other duties
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeNewsletter, website and events support
Coverage in the model: One dedicated person
The newsletter and the events bring the referrals the partners rely on, and they happen when the two support people have a week free of partner requests.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the firm, usually the managing partner, the partner in charge of the matter or the office manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything a lawyer signs or argues: advice, a clause, a filing, an answer to a counterpart or a court, and whatever its brief marks as reserved: fees and engagement terms, deadlines promised to a client, anything sent to an authority. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the practice management software, the court portals, the certified mailbox, the document system and the folders you connect to its seat, and from what the lawyers and the secretariat tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
