Managing director
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeIT staffing and outsourcing
Organize client staffing requests, candidate sourcing, assignments and timesheets. Clarify responsibilities across recruiting, account management and the administration of IT engagements.
A typical IT staffing and outsourcing with 16 people covers 24 functions.
Up to 10 functions are eligible for Digital Employee support, under a personโs supervision.
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- Dedicated functions
- 12
Functions someone does full time.
- Shared functions
- 8
Functions carried by someone who already carries others.
- To cover
- 4
Functions nobody does today.
- Outsourced
- 0
Functions entrusted to an external specialist.
How does it look at your place?
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
- Dedicated functions
- 12
- Shared functions
- 8
- To cover
- 4
- Outsourced
- 0
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureWho handles these functions in your company?
The โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
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In the model: One dedicated person
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In the model: Handled by the owner
DE support may be suitable
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In the model: One dedicated person
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In the model: Shared with other duties
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In the model: Still to be covered
DE support may be suitable
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In the model: One dedicated person
18 more functions in the model
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: Shared with other duties
DE support may be suitable
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In the model: Shared with other duties
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In the model: One dedicated person
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In the model: Shared with other duties
DE support may be suitable
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In the model: Still to be covered
DE support may be suitable
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In the model: One dedicated person
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In the model: Shared with other duties
DE support may be suitable
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: Still to be covered
DE support may be suitable
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In the model: One dedicated person
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In the model: One dedicated person
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In the model: Still to be covered
DE support may be suitable
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In the model: Handled by the owner
DE support may be suitable
What a typical IT staffing and outsourcing has to cover
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
General management
(2)
Executive assistant to the managing director
Coverage in the model: Handled by the owner
The managing director reads the inbox at night and the follow-ups from client meetings live in the managing director's memory.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesBusiness development
(3)
Business developer and framework accounts
Coverage in the model: One dedicated person
New business depends on one freelance developer of accounts whose pipeline nobody else can see.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeLead generation, trigger research and proposal drafting
Coverage in the model: Shared with other duties
Prospecting stops every time a placement is at risk, and proposals are rebuilt from the last one the night before.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeMarketing, website and employer branding
Coverage in the model: Still to be covered
The website lists services from three years ago, and consultants hear about the company from the recruiter, never from a post.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesBusiness units coordination
(2)
Business units coordination: supervision, bench and litigation
Coverage in the model: One dedicated person
Idle consultants are counted at month end on the payroll, when the salary is already paid and the invoice is not.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeBench relocation and requirement-to-consultant matching
Coverage in the model: Shared with other duties
Matching a requirement to the bench and to the pipeline is done from memory by whoever has time on Monday.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTerritorial business unit
(4)
Territorial account manager: SME accounts, placements and extensions
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeHR specialist: consultant recruiting and consultant care
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeSales and account assistant for the territory
Coverage in the model: Shared with other duties
The account manager prospects between two client visits, and the CRM shows what was true a month ago.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHR and recruiting assistant for the territory
Coverage in the model: Shared with other duties
The HR specialist sources at night and interviews by day, so a requirement waits a week before the first candidate is contacted.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeTenders and grants
(3)
Large accounts and tender management lead
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikePublic tender monitoring, bid analysis and dossier management
Coverage in the model: Shared with other duties
Tenders are found late on the portals, and the compliance matrix and the dossier are assembled the week before the deadline.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesGrants, subsidised finance and training-fund reporting
Coverage in the model: Still to be covered
Subsidised-finance calls and training funds are missed because nobody watches the calendar, and reporting packs are rebuilt from receipts.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHR services
(3)
HR services team lead: HR for the company and for clients
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeHR operations: contracts, onboarding and training administration
Coverage in the model: Shared with other duties
Contracts are prepared the day before the start, and training attendance sheets are chased after the fund asks for them.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesReception and administrative support across the offices
Coverage in the model: One dedicated person
Two offices, one phone number and a reception that is also the HR archive.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeAdministration and finance
(3)
Administration lead: controlling and active invoicing
Coverage in the model: One dedicated person
Invoices wait for the client purchase order, the purchase order waits for the timesheet, and the timesheet waits for the consultant.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeOperative administration: suppliers, payments, collections and grant paperwork
Coverage in the model: One dedicated person
One person matches supplier invoices, prepares payments, chases clients and finds the receipts for the grant reports.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeManagement control and KPI analysis
Coverage in the model: Still to be covered
Margin per placement, idle cost and cash are known when the accountant closes the year, not when the rate is negotiated.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesIT infrastructure and automation
(4)
IT infrastructure and automation lead
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeIT support, hardware, network and in-house development
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeIT automation, runbooks and AI operations
Coverage in the model: Still to be covered
Runbooks live in the lead's head, the alert channel is muted and the automations break silently when a tool changes.
Digital Employee ยท Engineering Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesInformation security policies and ISO registers
Coverage in the model: Handled by the owner
The ISO evidence folder is rebuilt the week before the audit and the week before every tender that asks for certificates.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees work 3
Choose where to add digital support
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesStraight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person: the managing director, the coordinator, an account manager, an HR specialist, the tender lead or a team lead. It covers the function under that person's supervision, reports what it did, and stops whenever the supervisor says so. Selling, hiring, the account relationship and the bench decisions stay with your people.
What does a digital employee never decide?
Whatever its brief marks as reserved: rate cards and discounts, salaries and offers, which consultant goes to which client, tender participation and pricing, grant co-financing, payments and any commitment to a client, a candidate or a public buyer. On those it prepares the work and asks before acting.
Where does it take its data from?
From the CRM, the candidate database, the procurement portals, the HR and invoicing tools, the mailboxes, calendars and folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected and contacts nobody you have not listed.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price. A company with two territorial units claims the territorial seats once per unit.
